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Rules Governing Fundraisers

Student organization must be officially registered (with “Student Organization Registration Form” on file in Student Engagement Office) prior to planning fundraiser.
Request for fundraiser must be submitted at least three weeks prior to the event, and approval must be obtained prior to reserving a location for the fundraiser.
Only one organization or team may sponsor a product sale at a time, except under unusual circumstances.
Fundraisers are limited to two consecutive days, except under unusual circumstances.
If fundraiser involves a bake sale, this form may be used. Please see specific rules regarding bake sales on the reverse side of this form. Additional information may be found in the Bake Sale Policy & Procedures document.
No food item that conflicts with campus vending products can be sold on campus, except at Molyet or Buckeye Village. Sales in Molyet or Buckeye Village require prior approval from the Molyet Housing Coordinator (419-747-8500) or Buckeye Village Community Manager (567) 560-4175. No door to door sales!
Distribution of materials or sale of goods related to your stated fundraiser may take place in non-academic and approved areas only.
The name of the student organization or athletic club involved must be displayed during the fundraiser.
All posters to be displayed prior to the event must be approved and distributed by the Student Engagement Office in the Eisenhower Building.

AGREEMENT: For the privilege of selling products on campus, the student organization or athletic club agrees to comply with the rules governing fundraisers and bake sales. Failure to comply with the rules may result in loss of fundraiser privileges and/or disciplinary action.

Is your fundraiser a bake sale?

Yes
No

Bake Sales must follow these additional rules:
(See Bake Sale Policy & Procedures for additional guidelines/instructions)

All products must be baked by students or other members of the group, and sold by student members. No commercially-produced products are permitted, except for donuts.
No food which requires refrigeration can be sold. This includes: cream-filled pastries, eclairs, cream pies, etc. Foods that must be kept warm are also prohibited.
Beverages are permitted only if they are served from their original, unopened containers. No beverages may be sold that compete with campus vending. All open beverages (punch, 2 liter bottles, etc.) are prohibited. You may provide heated water provided you make arrangements with the Office of Student Engagement prior to event’s date.
All bake sale items shall be individually wrapped at the original point of preparation. If serving donuts, napkins or other appropriate materials must be provided to pick up the individual donuts, or they should be individually bagged prior to sale.
Bake sale items shall be transported in a covered, dust-proof container.
Individuals conducting the baking and/or wrapping or sale of food shall thoroughly wash their hands before handling the product.
Apply good sanitation practices in the storage, preparation, display.
All products must be labeled to include what the item is, who made it, and the ingredients. A sign or placard stating "Homemade/Not Inspected" must be posted at each sale location.
Students will not have access to any equipment to heat or cook food on campus.

Fundraiser Information

Student Organization Name

Date #1 with Times (example: Wednesday, September 12, 2018 from 11:30am-1:30pm)

Date #2 with Times

Campus Location(s) of Service or Sale

Item(s) to be Sold (be specific)

Advisor Information

Name

Title

Phone Number

Email Address

By submitting this form, I understand that this fundraiser must first be approved by the Office of Student Engagement and I agree to abide by all policies for fundraisers listed above and by all policies regarding financial management outlined in the Student Organization Handbook.

I agree

Electronic Signatures

Student Engagement Liaison or President

Advisor